Koiva Mentor holds the thread of a programme — who met, what was decided, and what is still open — across every mentor, every venture, and every month.
For accelerators, incubators and donor-funded venture programmes.
Decided to drop the second distributor and sell direct through the county health desks for one quarter, then review.
A venture's growth often depends on having the right person walk alongside it — and on somebody remembering what was said last time.
The first half is why programmes exist. The second is why they leak.
Most programmes are run across a calendar, three spreadsheets and a WhatsApp group. Koiva Mentor puts the whole engagement on a single line you can follow.
Add ventures, invite mentors, record who is matched to whom and why. Sponsors and founders get their own scoped access — they see their programme and nothing else.
Invites carry the pre-reads. Afterwards the mentor fills one required field — what the founder leaves with — plus any actions. Everything else is optional, which is why it actually gets done.
Last session's open actions appear on the next session's form. The check-in starts from what was promised rather than from memory, and nothing quietly disappears.
Two one-click signals: this venture needs different expertise, or this engagement is drifting. Both route to the coordinator with a clock running on them.
Re-run the baseline assessment, capture what each founder says changed in their own words, and hand the whole picture to whoever funded the programme.
Not a wall of charts. Four numbers that mean something, and the list of engagements underneath them. Every figure is a filter — click it and you are looking at the rows it counted.
Scheduling tools stop at the meeting. A programme is made of what the meeting produced, whether it happened, and whether anyone did the thing they said they would.
| Capability | What it does | Mostly used by |
|---|---|---|
| Programmes & cohorts | Milestones, dates, the sponsor of record, and cohorts running back to back | Coordinator |
| Ventures & mentors | Profiles, teams, areas of expertise, availability, consent on record | Coordinator |
| Pairings | Who is matched to whom, the reason it was decided, and every reassignment since | Coach |
| Sessions | Propose, confirm, reschedule and attend — with pre-reads attached to the invite | Everyone |
| Session notes | One required line, optional detail, and a private reflection only its author can read | Mentor |
| Commitments | Owners and due dates that resurface automatically at the next session | Mentor, founder |
| Flags | Wrong expertise, or drifting off track — both with an acknowledgement deadline | Mentor, coach |
| Assessments | Build an instrument, fill it live with the founder, re-run it at the close and compare | Coach |
| Documents | Inbound and outbound, with issuer, cost, tenure and expiry alerts | Coordinator |
| Contacts | Organizations and the people at them — partners, OEMs, customers | Coordinator |
| Full history | An unalterable record of who changed what and when | Coordinator |
Access is decided at the data layer, not hidden behind a disabled button. A sponsor looking for session notes finds nothing there to find.
Runs the programme day to day. Schedules sessions, chases notes, resolves flags, pulls the numbers.
Sees every venture. Runs the baseline assessments and picks up the flags mentors raise.
Sees only the ventures they are paired with. Files notes, sets commitments, raises flags.
Sees their own sessions, commitments and documents. Never another venture's anything.
Milestones, engagement volume and the outputs you publish. No session notes, ever.
Reads one venture's profile and baseline for one checkpoint. The access expires on its own.
A mentor's private notes are readable by their author and nobody else — not the coordinator, not the administrator. Mentors who doubt that write nothing worth reading, and the programme learns nothing.
Funders ask what the programme achieved, usually five months after anyone could reliably remember. Koiva Mentor answers from the record instead of from the last conversation you had about it.
We stopped guessing which distributor was working. That decision came out of a session in month two and we have not looked back.
Quotes are only ever exported where the founder has agreed to it, and withdrawing that agreement removes them from every report afterwards.
Add the ventures, invite the mentors, pair them up. The first session you schedule is the first row of a record you will be glad to have in month five.